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Case study

Automation Tools for XIXO: From Manual Admin to Smart Efficiency

Discover how XIXO automated time tracking and purchase order processing with custom tools, reducing manual work by 90% and improving administrative accuracy.

Last updated:

Emiel Molenaar, co-founder and developer at House of Devs

Written by Emiel Molenaar · Co-founder, developer

Client
XIXO
Year
- ongoing
Service
Automation Tools for XIXO: From Manual Admin to Smart Efficiency
Screenshot of the XIXO application

The Client

XIXO provides professional IT services and cloud solutions for organizations that want to work without limits. With their Virtual Desktop (XVD), users can securely work from anywhere, on any device, with a seamless Office 365 experience, fully cloud-based and performance optimized.

The Challenge

As XIXO continued to grow, several internal processes were still being handled manually. In particular, time tracking and purchase order line processing were time-consuming and prone to human error. XIXO wanted to automate these repetitive workflows and centralize data from multiple systems into one streamlined environment.

The Solution

We developed custom tools that automatically retrieve purchase order lines via supplier APIs and link them directly to the financial administration. In addition, we built a user-friendly time tracking system that allows employees to record their hours quickly and accurately.
The result is a centralized dashboard that offers real-time insight, reduces manual work, and provides a scalable foundation for future automation.

What we did

  • Purchase order automation
  • Supplier API integration
  • Time tracking system
  • Financial administration integration
  • Centralized dashboard
  • Real-time insights and reporting
  • More efficient internal workflows
  • Scalable foundation for further automation

The new tools save us an incredible amount of time and give us much better control over our administration. What used to be a daily task now runs automatically, freeing us up to focus on our clients and growth.

Martin Udo of XIXO
Martin Udo, Operations manager at XIXO
Manual administrative tasks
-90%
Automatically linked purchase orders
100%
Error margin reduced to
<1%
Weekly time saved
10+ hours

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